Office Assistant

UAE, Dubai

This vacancy is now closed

Department
30000776
Division
English Language Teaching
Location
UAE, Dubai
Reference number
30050

About us

We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast-changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional and pioneer the possible.

The English Language Teaching (ELT) Division is a global leader in the provision of multimedia English language teaching, learning and assessment materials. Operating globally, it reaches millions of teachers and students each year to support the development of English language proficiency.


About the role

We are looking for an Office Assistant who will be working in the Dubai office. The responsibilities are:

Gratis

  • To receive, lift and unpack books accordingly.
  • To ensure received books are checked against the invoices.
  • To ensure books are counted correctly and registered in Zoho inventory before filing to the shelves.
  • To ensure books are stamped as “gratis”  and “not for sale” before filing to the shelves.
  • To ensure books are arranged properly in the sheves (i.e. Series name, edition number, ISBNs number, books tiltle, etc.)
  • To ensure all books taken and returned are scanned properly with the actual book count.
  • To communicate in a timely manner (i.e. e-mail) with the requestor for the status of their request
  • To maintain the orderliness of the gratis, marketing items, workstation, and storage area at all times.
  • To ensure gratis/marketing storage are locked before leaving the premises.
  • To ensure gratis management procedure is followed at all times.

Others

  • Assist in delivering documents to the government and other offices as and when required.
  • To maintain the office and meeting rooms tidy
  • To assist in the lifting of furniture ( tables, cabinets, cupboards, chairs, boxes, etc) as and when required.
  • To maintain photocopier machine (paper tray and ink controls)
  • To inform the office coordinator of the stationary, pantry stock/coffee machines/items status as and when required.
  • Assist in the preparation of beverages for the visitors.
  • Assist with the setups during the events
  • Assist the Office Coordinator as and when required.
  • Adhere to the OUP policy and procedure at all times.

 


About you
  • Good level of English
  • Technologically literate
  • Experience in administrative activities
  • Excellent communication and interpersonal skills
  • Multitasking and organized personality
  • Microsoft Office knowledge

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.


Salary
competitive salary

Recruiter
Özge Özkara Susam

Contact email
(for queries only - click 'Apply' below to apply)
ozge.ozkarasusam@oup.com

Closing date
05/09/2023